Executive Secretary
Category: Vacancy
Ad ID: 2296

Kuwait City, Capital Governorate, Kuwait

Posted: 02 Jul, 2016, 08:58 PM
399
Ad Description

Job Description

American General Trading & Contracting Co. W.L.L - Kuwait

1) Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.

 

2) Open, sort, and distribute incoming correspondence, including faxes and email.

 

3) File and retrieve corporate documents, records, and reports.

 

4) Greet visitors and determine whether they should be given access to specific individuals.

 

5) Prepare responses to correspondence containing routine inquiries.

 

6) Perform general office duties such as ordering supplies, maintaining records 
management systems, and performing basic bookkeeping work.

 

7) Prepare agendas and make arrangements for committee, board, and other meetings.

 

8) Make travel arrangements for executives.

 

9) Conduct research, compile data, and prepare papers for consideration 
and presentation by executives, committees and boards of directors.

 

10) Compile, transcribe, and distribute minutes of meetings.

 

11) Attend meetings in order to record minutes.

 

12) Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.

 

13) Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.

 

14) Manage and maintain executives' schedules.

 

15) Prepare invoices, reports, memos, letters, financial statements and 
other documents, using word processing, spreadsheet, database, and/or 
presentation software.

 

16) Set up and oversee administrative policies and procedures for offices and/or organizations.

 

17) Supervise and train other clerical staff.

 

18) Review operating practices and procedures in order to determine whether
improvements can be made in areas such as workflow, reporting 
procedures, or expenditures.

 

19) Interpret administrative and operating policies and procedures for employees.

 

Skills

Applicant must hold a Graduate/Post Graduate Degree in Accounting

 

Minimum of 5 yrs. of experience

 

Should be well versed with Accounting soft wares

 

Fluent in English written/verbal, Arabic is an advantage

 

Ability to work within and lead a team-based organizational structure

 

Excellent knowledge of finalization of accounts

 

Knowledge of working with ERP solutions

 

Slight knowledge of the Kuwait Labor Law

 

Transferable Kuwait residence Visa 18

 

Valid Driver’s License a must

 

Can start work immediately

 

This job is posted in the following Specialties:

Job Details

Ref.: JB3547287
Job Location: Kuwait
Company Industry: Other
Company Type: Employer (Private Sector)
Job Role: Administration
Employment Status: Full time
Employment Type: Employee
Monthly Salary Range: Unspecified
Number of Vacancies: 1

Preferred Candidate

Career Level: Mid career
Years of Experience: Min :3 Max :5
Residence Location: Kuwait
Gender: Male
Nationality: Unspecified
Degree: Bachelor's degree / higher diploma

 

SOURCE : BAYT

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